Advanced Abstract Management for Scientific & Professional Conferences

Build highly configurable submission forms with custom fields, conditional logic, validation rules, and conference-specific requirements. Collect information including:

• Abstract title and body
• Authors and affiliations
• Presenting author
• Topics and tracks
• Preferred presentation type
• Keywords
• Files and images
• Speaker photographs and biographies
• Custom questions and declarations

Collect complete session proposals rather than individual abstracts only. Proposals can include suggested sessions, lectures, abstracts, speakers, chairpersons, supporting information, and other fields required by the scientific committee.

Provide reviewers with a dedicated environment for evaluating assigned submissions. Configure review questions, criteria, scoring rules, comments, and recommendations according to your conference’s review methodology. Supported workflows include:

• Anonymous and double-blind review
• Conflict-of-interest declarations
• Custom scoring criteria
• Reviewer comments and discussions
• Revision requests
• Presentation-type recommendations
• Topic or track recommendations

Assign submissions manually, in bulk, or automatically. Automated assignment can use topics, reviewer expertise, predefined rules, and reviewer quotas to distribute submissions efficiently while maintaining organizer control.

Give committee members and track chairs oversight of the abstracts within their areas of responsibility. View reviewer scores and comments, compare average grades, monitor incomplete reviews, evaluate submissions, and record final decisions.

Transform accepted abstracts into the conference program without rebuilding the data. Create multi-day and multi-track programs containing:

• Sessions
• Lectures
• Oral presentations
• Poster sessions
• Speakers
• Chairpersons
• Rooms
• Online sessions
• Sponsors

Changes can be reflected in the published conference agenda without maintaining a separate program database.

Publish an interactive agenda that allows attendees to search and filter the scientific program, explore sessions and lectures, view speakers and abstracts, create personal schedules, and add selected sessions to their calendars. The same program can be presented through the conference website and event app.

Create speaker profiles with photographs and biographies and connect them with their lectures, abstracts, posters, and sessions. Maintain the relationship between authors, presenting authors, speakers, scientific content, and conference registration.

Allow presenters to upload and update electronic posters, including PDFs, multi-slide content, and video. Manage poster collection as part of the same scientific-content workflow rather than through a separate system.

Make electronic posters available through onsite displays, the event website, and the event app, allowing both onsite and remote participants to explore poster content.

Manage multilingual abstract submissions, review processes, scientific programs, agendas, and published content within one conference project.

Connect abstract management with conference registration. Create rules around the relationship between submissions and registration — for example, requiring presenters or submitters to complete registration according to conference policy.

Use built-in and configurable reports to monitor submissions, reviews, decisions, authors, presenters, and program information. Export report data to Excel for additional analysis or sharing with committees and conference partners.

Import and export abstracts, authors, and related data using Excel, making it easier to migrate information from previous systems or exchange data with partners.

Configure the participant-facing and administrative workflow around your conference. Customize submission forms, review forms, grading formulas, reviewer workflows, online agendas, email templates, and other elements of the process. Conference communications can also use your conference domain as the email origin.

Use the Eventact API to exchange abstract, agenda, speaker, and related conference data with other systems or to build conference-specific integrations.