Sept 11, 2025 | 3 min read
Managing Speakers and Speaker Categories in Eventact
Speaker Profiles Across Event Modules
In Eventact, each speaker is managed as a Contact, a single persistent record in a centralized database. This profile is shared across Registration, Abstracts, the Website, and the Event App. Updates to a speaker’s details automatically sync across all modules. The same contact can also be reused for future events without manual data entry.
Speaker Management
1. Provisioning & Automated Roles
Speakers are identified by assigning the Speaker role, which can be done in three ways:
- Automated (Ticket-Driven): Configure a specific ticket type to automatically assign the Speaker role. When someone registers with this ticket, they are immediately added to the event’s speaker list.
- Role Promotion: Manually assign the Speaker role to an existing registrant or abstract submitter in the back office.
- Direct Entry: Search the central database for an existing contact or create a new contact manually.
2. Visibility & Web Presence
Assigning the Speaker role does not automatically publish the profile. Organizers retain full control over public visibility:
- Manual Opt-in: To publish a profile, select the individual in the speaker list and enable the Display on Website or Display in App options.
- Categorization: Assign speakers to categories such as Keynote or Moderator, to organize the website list.
- Localization: Categories are language-specific. To display a speaker on multiple language versions of the site, assign them to a category in each relevant language.
3. Layout & Content Control
- Custom Sorting: Use the Position field to override alphabetical sorting. Lower numbers, such as "1," appear first in the directory grid.
- Clickable Speaker Profiles: If a description or bio is added to the profile, the speaker’s image becomes a link in both the website and the Event App. Clicking the image opens a summary and directs users to a dedicated Speaker Page with the full biography. If no description is provided, the image remains static, and no dedicated page is generated.