Overview
The abstract review process is key to building a high-quality, well-balanced conference program. With Eventact, organizers can collect, evaluate, and manage abstracts efficiently while ensuring scientific integrity and a strong attendee experience. The platform supports every stage — from collecting submissions to final decisions and building the agenda.
Reviewer Access & Assignment
Each reviewer receives a secure magic link to access their personal review portal, where they see only the abstracts assigned to them. Reviewers can view, edit, and track reviews they’ve completed. Abstract assignment can be done:
- Manually by the chairperson or secretary
- Automatically by the system — based on reviewer expertise, abstract topics, and reviewer workload limits.
Review Form & Evaluation Options
Eventact allows fully customizable review forms tailored to the needs of your scientific committee. Reviewers can:
- Approve/reject abstracts
- Score them based on custom criteria
- Use different grading types: numeric scores, star ratings, emojis (e.g., smiley faces), sliders, or open-text feedback
Example criteria include:
Scientific significance, originality, credibility, relevance to conference themes, quality of writing, diversity, and general impression.
Review Notes & Collaboration
Reviewers can add internal notes and comments to support their evaluation. Optionally, the platform allows discussion between reviewers to share insights and align decisions. Reviewers may also request changes to the abstract or suggest a more suitable topic.
Organizer Dashboard & Final Decisions
All reviews are automatically collected. Organizers and chairpersons can view scores, notes, and the weighted average per abstract. They can filter, track progress, and make final decisions — including assigning presentation formats (oral, poster, e-poster) and scheduling based on abstract quality and relevance.
Author Notifications
Once decisions are made, the platform enables personalized acceptance/rejection messages to be sent to authors, with optional requests for additional materials (e.g., presentation slides, video lectures).
Agenda Planning
Accepted abstracts can be placed directly into the agenda. High-scoring abstracts are prioritized for prime time and larger rooms, while others may be scheduled for poster sessions or parallel tracks — helping organizers build a balanced, data-driven program.
Summary and Next Steps
This walkthrough demonstrates one example of how the abstract review process can be configured in Eventact. The platform is highly flexible and can be adapted to match your conference’s policies, structure, and scientific focus. If you have questions or would like assistance setting up your own abstract workflow, we're here to help.
Feel free to contact us—we’d be happy to support your next event.
Overview
The abstract review process is key to building a high-quality, well-balanced conference program. With Eventact, organizers can collect, evaluate, and manage abstracts efficiently while ensuring scientific integrity and a strong attendee experience. The platform supports every stage — from collecting submissions to final decisions and building the agenda.
Reviewer Access & Assignment
Each reviewer receives a secure magic link to access their personal review portal, where they see only the abstracts assigned to them. Reviewers can view, edit, and track reviews they’ve completed. Abstract assignment can be done:
- Manually by the chairperson or secretary
- Automatically by the system — based on reviewer expertise, abstract topics, and reviewer workload limits.
Review Form & Evaluation Options
Eventact allows fully customizable review forms tailored to the needs of your scientific committee. Reviewers can:
- Approve/reject abstracts
- Score them based on custom criteria
- Use different grading types: numeric scores, star ratings, emojis (e.g., smiley faces), sliders, or open-text feedback
Example criteria include:
Scientific significance, originality, credibility, relevance to conference themes, quality of writing, diversity, and general impression.
Review Notes & Collaboration
Reviewers can add internal notes and comments to support their evaluation. Optionally, the platform allows discussion between reviewers to share insights and align decisions. Reviewers may also request changes to the abstract or suggest a more suitable topic.
Author Notifications
Once decisions are made, the platform enables personalized acceptance/rejection messages to be sent to authors, with optional requests for additional materials (e.g., presentation slides, video lectures).
Agenda Planning
Accepted abstracts can be placed directly into the agenda. High-scoring abstracts are prioritized for prime time and larger rooms, while others may be scheduled for poster sessions or parallel tracks — helping organizers build a balanced, data-driven program.
Summary and Next Steps
This walkthrough demonstrates one example of how the abstract review process can be configured in Eventact. The platform is highly flexible and can be adapted to match your conference’s policies, structure, and scientific focus. If you have questions or would like assistance setting up your own abstract workflow, we're here to help.
Feel free to contact us—we’d be happy to support your next event.